Documents and Archiving Management

In the era of massive globalization, organizations are faced with challenges such as sky rocketing volumes of data, a worldwide tightening of regulatory and compliance requirements, a growing need for litigation preparedness, and the reality of budget constraints. Successful business required to keep policies and procedures need to be documented.

Control of records and documents is a very critical job in any organization. Today if the organizations are not capable of locating, storing, managing, and delivering critical client database and business inelegances, that can result to slower productivity rate. Hence any fast growing business needs to control their documents and practice paperless office. Document management software plays a vital role in any organization saving and archiving the entire document and it saves the space occupied by the document folders.

The aim of the module is to allow users to create, capture, manage, deliver and archive large volumes of data designed to improve efficiency and reduce the costs of managing and safeguarding the key artifacts and business documents within the organization. The tool handles Scanned Document Images, Electronic Documents, Emails and Electronic Data Output from other applications and efficiently collaborates, communicates and shares knowledge within the organization and also externally. It streamlines business processes and improves customer service while reducing costs. It also makes regulatory compliance less expensive through optimal design and easy verifiable and audited access to stored documents.

An automated documents and archiving management ensures powerful and flexible workflow for incorporating business processes into the management of the documents, restriction of document access at a folder or document level along with other security models, strong emphasis on storage and archiving and document life-cycle management including document expiry, storing and presenting documents in their native format. It maximizes an organization’s productivity, promotes quicker and easier collaboration among employees, eases accessibility, increases compliance, streamlines operations and reduces the use of paper while saving time and money whilst helping to “Go paperless, go green”.

It enables companies to focus on their core business while providing an easy-to-use yet robust document management platform.

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